| top≫Constitution of the Japanese Academy of Budo |
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This Constitution was enacted on February 3, 1968
Revised on October 4, 1986
Revised on September 13, 1997
Revised on September 9, 1999
Revised on September 7, 2000
Revised on September 2, 2010
Revised on August 31, 2011 |
Chapter 1
Article 1 |
General Provisions
This association shall be called the Japanese Academy of Budo (hereafter referred to as Academy).
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| Article 2 |
The administrative office of the Academy shall be established at 2-3 Kitanomaru-koen, Chiyoda-ku, Tokyo, inside the Nippon Budokan. |
Chapter 2
Article 3 |
Objectives and Nature of the Academy
This Academy shall conduct scientific research on Budo, dedicate itself to promotion and dissemination of Budo, facilitate communication among the members of the Academy for the purpose of research, and contribute to the improvement of academic research of its members.
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| Article 4 |
To achieve the aforementioned purposes, the Academy shall execute the following activities:
1. Organize academic conferences
2. Organize presentations and lectures
3. Edit and publish an Academy bulletin and other publications
4. Provide assistance with research
5. Provide assistance with activities conducted by special subcommittees and branch chapters
6. Exchange information both internally and externally
7. Any other activities deemed necessary to achieve the goals and purposes of the Academy |
Chapter 3
Article 5 |
Membership
1. This Academy consists of regular members, student members, affiliate members, temporary members and honorary members. Any member who brings disgrace to the Academy may be expelled.
2. Any researcher who shares the same objectives specified under the Article 3 may become a regular member of the Academy upon endorsement by members (student and temporary members exempted) and approval by the Board of Directors.
3. Any student who shares the same objectives specified under the Article 3 may become a student member of the Academy upon endorsement by members (student and temporary members exempted) and approval by the Board of Directors.
4. Any adult who shares the same objectives of this Academy and agrees to make an annual contribution of 20,000 per year or more may become an affiliate member.
5. Any person who pays a conference fee to participate in the Academy’s academic conference will become a temporary member. |
| Article 6 |
he same conditions for regular members in the preceding article apply to non-Japanese members. |
| Article 7 |
1. Regular members as well as student members are required to pay annual membership fees to the Academy. Those who wish to become either a regular member or a student member shall pay a joining fee separately. Student members will lose this status after graduation. If they choose to become regular members after graduation, they will be exempted from paying the joining fee.
2. An annual membership fee must be paid prior to the academic conference each year.
3. Those who fail to pay the annual membership fee for two years or more, and refuse to make a payment after being requested to do so, shall cease to be a member. |
| Article 8 |
Members shall have the right to participate in all the activities administered by the Academy, as well as to receive copies of the Academy's publications prior to non-members. Student members and temporary members, however, shall only receive copies of the abstracts. |
Chapter 4
Article 9 |
Officers, Directors and Staff
The Academy shall consist of the following officers:
One (1) President, up to three (3) Vice-Presidents, one (1) Chairperson, one (1) Vice-Chairperson, no less than ten and no more than thirty Directors aside from the President and the Vice President(s), and three (3) Auditors. |
| Article 10 |
The President shall represent the Academy. An Honorary President may be appointed as necessary. |
| Article 11 |
The Vice President(s) shall assist the President, and perform his or her duties in the absence or disability of the President. |
| Article 12 |
The President and the Vice President(s) shall be nominated by the Board of Directors as well as the Board of Trustees, and elected at the annual general meeting. |
| Article 13 |
1. The Directors shall organize the Board of Directors, decide on and execute the duties of the Academy
2. The Chairperson shall represent the Board of Directors and shall preside over affairs of the Academy.
3. The Vice Chairperson shall assist the Chairman and perform his or her duties in the absence or disability of the Chairperson. |
| Article 14 |
The Auditors shall monitor and evaluate progress as well as accounting affairs of the Academy. |
| Article 15 |
1. The Advisor and the Honorary Members shall be nominated by the Board of Directors, and upon ratification at the annual general meeting, be commissioned by the Chairman.
2. Details for appointing the Advisors and Honorary Members shall be provided in the bylaws separately. |
| Article 16 |
The term of office for the officers is three years, and reappointment is possible. |
| Article 17 |
Directors shall consist of 10 who were elected throughout the country, five (5) who were elected by the Board of Trustees, five (5) who were elected by the special subcommittees (one per each Subcommittee), and those who were elected by the branch chapters (one per each chapter.) In addition, a couple of more or so may be elected upon a recommendation from the Chairperson as necessary. |
| Article 18 |
The Board of Directors shall mutually vote to elect one (1) Chairperson and one (1) Vice Chairperson. The Auditors shall be elected by the Board of Directors. |
| Article 19 |
1. The Academy shall have no less than 31 and no more than 61 Trustees. The trustees shall organize the Board of Trustees, carry out the duties stipulated by the Constitution, respond to inquiries from the Board of Directors, and advise the Chairperson when necessary. The Trustees shall not concurrently hold the position of an officer.
2. The Trustees shall be elected by the Board of the Directors and appointed by the President.
3. Regulations specified under Article 16 shall apply to the Trustees. However, they shall not be reappointed for longer than three terms. |
| Article 20 |
1. The administrative office of the Academy shall be established to conduct secretarial duties.
2. Administrative staff shall be appointed by the Chairperson.
3. The Administrative staff will receive a salary. |
Chapter 5
Article 21 |
Meetings
The meetings of the Academy shall be the following: Annual general meeting, meetings of the Board of Directors, and meetings of the Board of Trustees. |
| Article 22 |
1. The annual general meeting shall be convened by the President once a year, and consist of regular members who are present. Matters shall be decided by majority of over half of the participants. An extraordinary general meeting may be called as necessary.
2. At the annual general meeting, the following shall take place:
a. Nomination of the President and the Vice President
b. Nomination of Advisors and the Honorary Members
c. Report on the affairs of the Academy
d. Approval of the budget as well as the settlement of accounts
e. Modification and alteration of the Constitution
f. Any other important matters |
| Article 23 |
Extraordinary general meetings shall be called when deemed necessary by the Board of Trustees, or when more than one fifth of regular members request that a meeting be convened to resolve certain matters. In either case, the meeting will be called by the President. |
| Article 24 |
1. The Board of Directors shall consist of the President, Vice President, Directors, and the Auditors.
2. The Board meetings shall be called by the Chairperson. A quorum shall be two thirds of the existing Board members. However, those who submit a written proxy prior to the meetings shall be deemed present.
3. Resolutions shall be passed if more than half of the votes cast (in person or by proxy) are in favour. When votes cast on both sides are equal in number, the decision will be decided by the Chairperson of the meeting.
4. At Board of Directors meetings, the following shall take place:
a. Discussion of the business report as well as settlement of accounts
b. Discussion of the business plan as well as the budget
c. Discussion of the proposed agenda for the annual general meeting
d. Discussion of the matters entrusted by the annual general meeting
e. Matters relevant to the project management of the Academy
f. Any other important matters |
| Article 25 |
1. The Board of Directors can ask for the opinion of the Board of Trustees when necessary regarding the following matters:
a. Issues pertaining to project reports and settlement of accounts
b. Issues pertaining to project plans and budget
c. Proposed agenda for the annual general meeting
d. Matters entrusted by the annual general meeting
e. Any other important matters of the Academy that are deemed necessary by the Board of the Directors
2. The provisions of Article 24 shall apply mutatis mutandis to the Board of Trustees, in which case the Board of Directors shall be regarded as the Board of Trustees and the Directors shall be regarded as the Trustees. |
| Article 26 |
Minutes of the proceedings shall be prepared after each meeting. |
Chapter 6
Article 27 |
Chapter Branches and Special Subcommittees
Chapter branches shall be established for the Academy. The regular members may also belong to the branches. |
| Article 28 |
When deemed necessary for execution of Academy activities, Special Subcommittees may be established. |
| Article 29 |
The rules and regulations of the Chapter Branches as well as Special Subcommittees shall be determined separately. |
Chapter 7
Article 30 |
Editorial Committee
The Editorial Committee shall be established to edit bulletins of the Academy. The rules and regulations of the Editorial Committee shall be determined separately. |
Chapter 8
Article 31 |
Accounting
1. Membership fees, joining fees, subsidies, donations, and any other income can be spent to cover the expenses of the Academy. |
| Article 32 |
The fiscal year of the Academy starts on April 1, and ends on March 31 every year. |
Chapter 9
Article 33 |
Modification and Alteration of the Constitution
The Constitution of the Academy may not be modified or altered without votes cast in favour by more than two thirds of the Directors as well as the existing Trustees, and after the resolution at the annual general meeting. |
Chapter 10
Article 34 |
Supplement
Regarding the implementation of this constitution, the bylaws and detailed regulations will be stipulated separately after the resolution of the board of Directors. |
Supplementary Provisions |
1. These provisions will come into effect as of September 7, 2000. |
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Provisions Regarding the Advisor and the Honorary Members |
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enacted on September 13, 1997 |
| 1. |
Details for appointing Advisors and Honorary Members under Article 15 are contained in these provisions.
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| 2. |
The Advisor shall be presented with the bulletins of the Japanese Academy of Budo, Research Journal of Budo and Annual Conference Proceedings and shall be exempted from the annual fee as well as the conference fee. |
| 3. |
The Academy will seek the opinion of the Advisor when necessary. |
| 4. |
Honorary members shall be exempted from the annual fee and be eligible for all the privileges of regular members except the right to vote for, or to be voted as an officer. |
| 5. |
Those over 70 years of age and who has been a member for over 30 years with a record of outstanding service to the Academy may be nominated as honorary members. Services to the Academy include academic contributions (submitting papers to Research Journal of Budo, presenting at academic conferences, etc.) as well as managerial contributions (service as an officer, Branch officer, officer of the Special Subcommittees, etc.) |
| 6. |
The Board of Directors shall create and discuss the list of the candidates of honorary members each year, and following advice from the Board of Trustees as well as consent of the candidates, propose their nomination at the annual general meeting. Upon approval, the nominees shall become honorary members from the following fiscal year. |
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| Provisions Regarding the Election of the Directors |
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enacted on September 13, 1997
revised on September 9, 1999 |
| Objective |
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| 1. |
These provisions are formulated for the purpose of the efficient election of Directors specified under Article 17. |
| Election Administration Committee |
2.
3. |
The President shall commission several regular members to be on the Election Administration Committee (hereafter referred to as '"the Committee") to organize the Committee. The Committee shall administer all the paperwork relevant to the election by the order of the President. |
| Voting Rights and Eligibility for Election |
4.
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Any member who is registered as such from the previous year of the Directors’ term of office expiration, and continues to be a regular member on the day of election for Directors will be eligible for election. Those who are regular members two months prior to the election date of the Directors shall have the right to vote. |
| Election of the Directors |
5.
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Directors shall be elected throughout the country by written ballot (five names on the same ballot) cast by regular members. |
6.
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5 Directors shall be elected by the Board of Trustees. |
7.
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Mandatory retirement system shall apply to the Directors and therefore those who became 70 years of age during his or her term of office shall not be reappointed. However, this provision does not apply to the President or the Vice President. |
8.
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All the ballots shall be paper-based and the ones that were delivered to the Committee before the designated date shall be considered valid. |
9. |
Ten Directors shall be elected throughout the country by written ballot (five names on the same ballot sheet) cast by regular members. Five Directors will be elected by the Board of Trustees. Mandatory retirement system shall apply to the Directors. Those who turn 70 years of age during his or her term of office shall not be reappointed. However, this provision does not apply to the President or the Vice President. All ballots shall be paper-based, and votes delivered to the Committee before the designated date shall be considered valid. The position of the Directors shall be filled by the highest vote-getters in descending order until the designated number is met. When more than one member received the same number of votes, the one who has been a regular member longer than the other will receive priority. |
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| Provisions Regarding the Administration of the Board of Directors |
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enacted on September 13, 1997
revised on September 9, 1999 |
1.
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The administration of the Board of Directors specified under Article 24 of the Constitution of the Academy shall also be based on the following provisions. |
| 2. |
The Board of Directors meetings, as a general rule, shall be organized four times or more a year, and the Chairman shall preside over the meetings. |
| 3. |
The Special Subcommittees shall be established under the Board of Directors to execute the following duties: editing, planning, publicity, general affairs, and accounting (for the academic conferences). |
| 4. |
A special committee may be established When the Board of Directors determines that expert investigation and research is required. Members of the special committee may commission appropriate personnel, but the selected persons must be approved by the Board of Directors. |
| 5. |
Transportation expenses incurred in attending the Board meetings will be reimbursed. |
| 6. |
Any other necessary matters relevant to the administration of the Board of Directors may be determined at the Board meetings. |
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| Provisions Regarding Selection of the Trustees |
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enacted on September 13, 1997
revised on September 9, 1999
revised on September 2, 2010 |
Objective
1. |
These provisions are formulated for the purpose of a smooth election of the Trustees specified under Article 19. |
| Selection of the Trustees |
| 2. |
Trustees shall be nominated by the President and shall be elected upon consent of the nominees for the number specified under Article 19. The nominees for the trustees shall be narrowed down at the Chairs Committee, which the Chairman shall preside. |
3.
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Age structure and academic achievements such as presentations shall be considered at the time of selection. Those who reached the age of 70 shall not be reappointed. |
| 4. |
Vacant positions shall be filled immediately. In that case his or her term of office shall be the remaining term of his or her predecessor. |
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| Provisions Regarding the Branch Chapters |
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enacted on September 13, 1997 |
1.
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The branch chapters specified under Articles 27 as well as 29 of the Academy shall meet the following provisions. |
| 2. |
When regular members of the Academy wish to establish a branch chapter, the following application materials should be submitted to the President. The issue of whether or not to establish the branch office will be discussed at the annual general meeting, and the date of approval shall become the date of establishment.
a. History behind why the establishment of the branch is necessary and its general description
b. Name of the branch
c. Name of the Manager of the branch as well as a list of officers
d. Constitution of the branch chapter
e. List of the members (including the members who belong to the branch chapter alone)
f. Other necessary information |
| 3. |
The Administration of the branch chapters shall be carried out according to these provisions in relation to the head office. However, in terms of the other matters the Constitution of each branch shall apply. |
| 4. |
A branch chapter, as a general rule, shall consist of no less than 30 regular members who reside in or can commute to the applicable prefecture. |
| 5. |
Expenses to administer a branch chapter shall be met by grants from the head office, as well as the membership fees of the branch. Each branch shall decide the amount of its membership fee. |
| 6. |
Branch chapters shall report the following to the head office annually.
a. Changes with the Constitution and the Officers of the branch chapter
b. Activities of the branch
c. Any other things that are regarded necessary |
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| Provisions Regarding the Establishment of the Special Subcommittees |
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enacted on September 13, 1997
revised on September 9, 1999 |
1.
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Special Subcommittees specified under Articles 28 and 29 of the Academy shall meet the following provisions. |
| 2. |
The Special Subcommittees, as a general rule, shall be established when more than 20 regular members who share the same research interests request it. |
| 3. |
Regular members of the Academy who wish to establish a Special Subcommittee shall prepare the following information and make a request to the President by submitting them:
a. History behind why the establishment of the Special Subcommittee is necessary and its general description
b. Name of the Special Subcommittee
c. Name of the representative as well as a list of all the supporters
d. Contact information |
| 4. |
The expenses to administer a special subcommittee shall be met by grants from the head office, as well as membership fees of the Subcommittee. Each Subcommittee shall decide the amount of its membership fee. |
| 5. |
Special Subcommittees shall report the following to the head office annually.
a. Activities of the Subcommittee
b. Any other matters considered necessary |
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| Provisions Regarding Organization of Academic Conferences |
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enacted on September 13, 1997 |
| 1. |
Organization of academic conferences specified under Article 4 shall be carried out as follows. |
| 2. |
Academic conferences shall be named “The NUMBER Academic Conference of the Japanese Academy of Budo.” |
| 3. |
The Board of Trustees meeting specified under Articles 22 and 25 of the Academy shall be held one day prior to and during the conference. |
| 4. |
The academic conferences shall consist of regular research, task-oriented research, symposia, and other activities. |
| 5. |
Regular research must be unpublished research regarding Budo that is complete. |
| 6. |
An Organizing committee shall be set up where the academic conference is to be held in a way that is achievable. The organizing committee shall determine the guidelines to carry out the conference. |
| 7. |
All of the income from the conference as well as donations will be used to cover administration fee of the conference, and the organizing committee will report the earnings and expenses to the Board of Directors. |
